A wedding is a beautifully coordinated event, and signage plays a key role in guiding guests while enhancing the overall aesthetic. Here’s a breakdown of the essential and optional signs you may need:

For the Ceremony

✅ Welcome Sign – Greets guests upon arrival.
✅ Unplugged Wedding Sign – Encourages guests to put away their phones and enjoy the moment.

For the Reception

✅ Welcome Sign (Repurposed from the Ceremony Entrance) – Place at the reception entrance for continuity.
✅ Seating Chart – Helps guests find their assigned tables smoothly.
✅ Bar Sign – Displays drink options and signature cocktails.
✅ Place Cards or Menu with Guest Name – Personalises each guest's seat.
✅ Table Numbers – Ensures easy navigation for guests.
✅ Order of Events Sign – Outlines key moments, like the first dance and cake cutting.

Optional Wedding Signage

🔹 Reserved Seating Sign – Marks designated seats for VIP guests.
🔹 Ceremony Program Sign – Displays the order of events.
🔹 Directional Signs – Helps guests navigate different areas of the venue.
🔹 Additional Small Signage:

• Wishing Well / Gift Table Sign: Clearly indicates where guests can leave gifts or well-wishes.
• Photobooth Sign: Invites guests to capture fun memories.
• Favour Sign – Thanks guests for attending and directs them to take their favours.
• Signature Cocktails Sign: Inform guests of available dining and drink options.
• Dessert Bar Sign: Highlights the location of sweets.additonal syno
• Other Fun & Functional Signs: These might include “Get to Know the Bridal Party,” parking directions, an “In Loving Memories” sign, a guest book prompt, sparkler station sign, wedding hashtag, kids’ corner, comfort station (for essentials like blankets or bug spray), “Bathroom Delights,” guest favours sign, a “Covid Stay Safe” reminder, love quote signs, sweetheart table sign, love journey sign (noting key dates like your first date, engagement, and wedding day), and a thank you sign.

Keep in mind that if you decide to personalise menus with guest names, you might not need separate place cards. However, if you opt for having just a few menus per table, then individual place cards become necessary.

In short, every sign—whether large or small—plays a role in guiding guests, enhancing the visual theme, and adding a personal touch to your celebration.

👉 Shop Wedding Signage

Position signs at the entrance, ceremony space, and reception area for visibility.

✔ Ceremony Entrance → Welcome Sign
✔ Ceremony Space → Unplugged Sign, Reserved Seating
✔ Reception Entrance → Welcome Sign (Repurposed from Ceremony)
✔ Pre-Dinner Drink Area → Bar Sign, Seating Chart, Order of Events
✔ Reception Area → Menu/Place Cards, Table Numbers, Any Additional Signage (e.g., Wishing Well, Photobooth, Favour Sign)

This ensures seamless guest navigation while maximising the decorative impact of your signage

Choosing the right material for your wedding signs is a balance between aesthetics, durability, and functionality. Here’s a comparison of three popular options:

Fabric:

• Style & Feel: Fabric signs (often made from materials like canvas or satin) exude a soft, elegant look that’s perfect for a romantic or rustic wedding. Their draped or banner-like appearance can add a touch of luxury to the decor.
• Pros: They’re lightweight, offer a tactile, warm feel, and can be easily hung or draped from ceilings or outdoor structures.
• Cons: Fabric may not be as durable in windy or harsh outdoor environments unless properly weighted or secured. They might also require careful handling to avoid wrinkles or creases.

Acrylic:

• Style & Feel: Acrylic signs offer a modern, sleek aesthetic with a high-gloss finish that makes colors pop. They provide a crisp, clean look that works well for contemporary or minimalist themes.
• Pros: Acrylic is durable, water-resistant, and suitable for both indoor and outdoor settings. The material’s clarity and reflective quality can enhance visual appeal, especially under good lighting conditions.
• Cons: The glossy finish may cause glare if not positioned correctly, and acrylic signs can be more expensive compared to other materials. They also tend to have a more modern vibe, which might not suit a vintage or rustic theme.

Board (Wood/ Foam Board):

• Style & Feel: Wooden boards or foam boards are versatile and can be designed to evoke a classic, rustic, or even vintage charm. They can be painted, stained, or left natural depending on the look you want to achieve.
• Pros: These boards are generally more budget-friendly, DIY-friendly, and can be easily customized with paint, chalk, or decals. When treated properly, wooden boards can also be used outdoors, though they may require a weatherproof finish.
• Cons: Depending on the material, boards might be heavier and less portable than fabric signs, and they may not provide the same polished look as acrylic.

Choosing the Right Material:

• Consider Your Wedding Theme: If you’re going for a soft, romantic vibe, fabric might be your best bet. For a modern, contemporary feel, acrylic works beautifully. And if you love a rustic or vintage look, a well-finished board can offer a charming, timeless quality.
• Think About the Venue: For outdoor events, durability and weather resistance are key. Acrylic and treated wood boards often handle outdoor conditions better than fabric.
• Budget & DIY: Fabric and board options tend to be more budget-friendly and easier to create at home, while acrylic may require professional printing or higher investment.

In the end, the best material for your wedding signs depends on the style, location, and overall vision of your celebration. Each option has its own charm and practical considerations, so choose the one that best aligns with your wedding’s personality and logistical needs.

Unify your signage for a polished and elegant look.

• Stick to one or two fonts: Keeps the design consistent.
• Choose a consistent colour palette: Gold, black, white, blush, etc.
• Keep materials uniform: All acrylic, fabric, or foam board for a seamless aesthetic.

💡 Pro Tip: A matching suite of wedding signage ties everything together beautifully!

What are the best fonts for wedding signage?

Select fonts that enhance your wedding style while staying legible.

• Classic Elegance: Serif fonts like Garamond or Baskerville.
• Modern Minimalist: Clean sans-serif fonts like Montserrat or Futura.
• Romantic Handwritten: Calligraphy-style fonts like Allura or Playlist Script.

💡 Pro Tip: Avoid overusing script fonts—they look elegant but can be difficult to read from a distance.

The wording can be as classic or playful as you like. Here are a few examples to spark your creativity:

• Classic: “Welcome to the Wedding of [Names of the Couple]”
  This traditional greeting sets a respectful tone and clearly states the significance of the day.
• Playful: “Let the Fun Begin” or “Til Death Do Us Party”
  These messages add a light-hearted, modern twist that signals a celebration full of joy and laughter.
• Romantic & Poetic: “In an Endless Garden of Flowers, I Will Always Pick You” or “You Are My Today and All of My Tomorrows”
  Such quotes not only welcome your guests but also give them a glimpse into the love story and sentiments behind your union.

When crafting your welcome sign, consider what best represents your relationship and the overall mood of your wedding. The message should be clear enough for everyone to read from a distance while encapsulating the emotion of the day. Pair your chosen words with design elements that mirror your wedding colors, fonts, and decor style to create a truly personalised greeting.

💡 Tip: Repurpose your welcome sign from the ceremony to the reception to save costs!

👉 Explore Custom Welcome Signs

Make your wedding signs feel special by adding personal elements.

• Monograms & Initials: Feature your initials or a custom wedding logo.
• Meaningful Quotes: Add a romantic phrase that reflects your love story.
• Wedding Date & Location: Incorporate the date or venue name for a personalised touch.
• Handwritten or Calligraphy Elements: Adds a personal and artistic feel.
• Custom Illustrations: Include sketches of your venue, florals, or symbols that represent your journey.

💡 Pro Tip: Choose a consistent design theme across all your wedding signage to create a cohesive and elegant look!

The size of your seating chart depends on guest count and venue space.
Small weddings (under 50 guests) can use A2 long (42x60 cm). Medium weddings (50-150 guests) should use A1 (60x85 cm), the most common size. Large weddings (150+ guests) need A0 (85x120 cm) for easy visibility.

A seating chart ensures:
✅ A smooth guest experience – Reduces confusion and last-minute seat changes.
✅ Better event flow – Helps servers deliver meals efficiently.
✅ A stylish decor piece – Adds elegance to your reception setup.

👉 Shop Seating Charts

What is the best colour for a wedding seating chart?

Choose a seating chart colour that complements your wedding aesthetic while ensuring high contrast for easy readability. Opt for a light background with dark text or vice versa to make names stand out, especially in dim lighting.

✔ Classic & Elegant: White, ivory, or champagne with black or gold lettering for a timeless look.
✔ Romantic & Soft: Pastel colours or watercolours with delicate calligraphy for a dreamy touch.
✔ Modern & Chic: Matte black, navy, or deep emerald with gold, silver, or white text for a bold statement, or an accent colour to match your theme.
✔ Rustic & Boho: Earthy tones like terracotta, sage, or wooden textures with white or black script for a natural, laid-back feel.

💡 Tip: Avoid overly busy patterns or too much shimmer, as they may reduce readability in different lighting conditions.

👉 Shop Wedding Seating Charts

A cohesive seating chart enhances your décor and ties everything together.

• Acrylic: Perfect for modern themes.
• Foam board: Ideal for classic styles.
• Fabric: Adds soft elegance and a luxurious touch.

💡 Pro Tip: Match the colours, fonts, and materials to create a seamless look.

Make sure your seating chart is easy to read and navigate.

• Guest names: First and last for large weddings.
• Table numbers: Clearly marked for smooth seating flow.
• Elegant, structured layout: Helps guests find their table easily.

💡 Heading Suggestions:

• "Our Favourite People, Take Your Seat"
• "Your Seat is Waiting for You, Let's Celebrate"

💡 Pro Tip: If listing guests alphabetically, use clear headings to help them locate their table faster.

👉 Shop Wedding Seating Charts

Including last names on a seating plan depends on the formality and size of your wedding.
Large weddings should include last names to avoid confusion if guests share first names. Intimate weddings can use first names alone for a more personal touch. Formal weddings should use full names for sophistication.

Choose a font that is clear and easy to read from a distance.

• Simple, bold fonts: Ensure easy readability.
• Avoid heavy script fonts: Can be difficult to read quickly.
• High contrast text: Helps visibility in different lighting conditions.

💡 Pro Tip: Metallic or white text on dark backgrounds adds a sophisticated touch!

Choose a format that makes it easier for guests to find their seats.

• Large weddings: Alphabetical lists help guests find their names faster.
• Smaller weddings: Listing by table number lets guests go directly to their seats.

💡 Pro Tip: Alphabetical lists reduce congestion at the seating chart and make the process smoother for guests.

Choose the option that best suits your wedding size and style.

• Seating charts: Best for large weddings, ensuring a smooth flow as guests find their tables.
• Escort cards: A more interactive option where guests collect their name card, which directs them to their assigned table.

💡 Pro Tip: Display escort cards creatively—on a flower wall, in trays of champagne, or on a mirrored surface for a stylish touch!

Ensure guests can find their seats easily and without confusion.

• Reception entrance: The best location for quick access.
• Cocktail area: Allows guests to check their table before dinner.
• Mounted on an easel or stand: Adds an elegant presentation.

💡 Pro Tip: A well-placed seating chart prevents bottlenecks and keeps guest flow smooth!

Absolutely! A seating chart is essential for an organised and stress-free reception and ensures a smooth guest experience by:
✅ Preventing confusion when guests find their seats.
✅ Helping catering staff deliver meals efficiently.
✅ Adding an organised, stylish touch to the reception.

💡 **Pro Tip:** Position your seating chart at the pre-dinner drink area so guests see it before they enter the reception.

Place your bar sign where guests naturally gather before the reception:

✔ On the bar counter or hanging above.
✔ Near the pre-dinner drinks area for visibility.
✔ Paired with a Signature Cocktail Sign for custom drink selections.

👉 Browse Wedding Bar Signs

Choose a size that suits your bar setup:

• A4 (21x30 cm): Best for small bars or intimate settings.
• A3 (30x42 cm): Ideal for standard bar setups with clear visibility.
• A2 (42x60 cm): A bold statement piece for large bars or cocktail stations.

Keep it fun, stylish, and easy to understand.

• Bar Menu: "Enjoy Our Signature Cocktails, Wine & Beer."
• Signature Drink Sign: "The Bride’s Choice – Rosé Sangria | The Groom’s Pick – Old Fashioned."
• Fun Quote: "Trust Me, You Can Dance – Vodka."

💡 Heading Suggestions:

• "Drunk in Love"
• "Cheers to Love"

💡 Pro Tip: A well-designed bar sign adds personality and blends with your décor!

👉 Shop Wedding Bar Signs

A wishing well sign isn’t essential, but it’s a thoughtful touch that makes things easier for guests. It subtly directs them where to leave cards or gifts, avoiding confusion and unnecessary questions.

✔ Adds elegance & organisation to your gift table.
✔ Helps guests know where to drop their cards.
✔ Prevents people from asking, "Where do I put this?"

💡 Tip: Personalise your sign with a heartfelt message or fun wording to match your wedding vibe.

👉 Shop Small Wedding Signage

Make sure your guests can easily follow the schedule of the day.

• Pre-dinner drinks area: Ensures guests see it early.
• Reception entrance: Provides easy visibility.
• Near the dance floor or head table: Helps guide guests throughout the night.

💡 Pro Tip: Placing the sign in high-traffic areas ensures guests stay informed without needing to ask.

Ensure guests see the sign before the ceremony begins.

• Ceremony entrance: The most effective placement.
• Near the officiant’s area: A subtle reminder during the ceremony.
• Small signs at each row: Reinforces the message for guests.

💡 Pro Tip: Phrase it warmly, like "We invite you to be fully present. Please put away your phones and enjoy the moment with us."

Creating a cohesive look makes your wedding feel polished and elegant.

• Use the same fonts, colours, and design elements for consistency if possible
• Print on the same materials (e.g., acrylic or premium cardstock).
• Incorporate similar finishes, like foil stamping or embossing.

💡 Pro Tip: If you’re using foil invitations, carry the same metallic details into your signage.

A well-structured seating chart ensures a smooth guest experience.

• Alphabetical order: Makes it easier for guests to find their name.
• By table number: Works well for smaller, intimate weddings.
• Keep spacing clean: Avoid cluttering names too close together.

💡 Pro Tip: A horizontal layout is often more readable than a vertical one.